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RV Return Day Checklist
Returning your RV in the United States is not just a formality. For international travellers, return day is when small misunderstandings about US rental rules, measurements, or campground systems can lead to extra charges or delays. Unlike many European campervan rentals, US RV returns often involve fuel levels measured in gallons, waste tanks that must be emptied at an approved dump station, and specific return-time windows. Requirements can vary by rental company and by state, and you may also be returning a much larger vehicle than you are used to, often to a busy urban depot near a major airport.
This RV return day checklist focuses on practical steps to help you finish your trip smoothly. It explains US-specific terms in plain English, highlights common differences from Europe, and helps you plan logistics in advance—whether you are returning near Los Angeles or Denver.
Understand Your Return Time and Location
US RV rental depots usually require the vehicle to be returned at a specific time, not just on the correct day. Late returns are often charged, but the exact policy depends on your rental agreement.
- Check the exact return time stated in your contract (commonly late morning, such as between 9:00am and 11:00am).
- Plan to arrive early to allow for inspections, refuelling checks, and paperwork.
- Allow extra driving time when returning near large cities such as Los Angeles or Denver, where traffic can be unpredictable.
Refuel the RV (Miles, Gallons, and US Fuel Stations)
US fuel is sold in gallons, not litres, and distances are in miles, not kilometres. Most RVs run on petrol (called gasoline or gas in the USA) or diesel. Many RVs also have a separate propane (LPG) tank, which is used for cooking, heating, and the fridge.
- Refill the main fuel tank shortly before arrival, unless your agreement allows otherwise.
- Check your contract carefully to see whether propane must be returned full or simply at the same level as collection; policies vary by company.
- Keep fuel and propane receipts in case the depot asks for verification.
When refuelling propane, follow posted safety instructions and ask for assistance if you are unfamiliar with US propane stations. Compared with Europe, US RVs usually consume more fuel due to their size, so plan your final refuelling stop carefully.
Empty Waste Tanks at an Approved Dump Station
A dump station is a designated facility for emptying the toilet (black water) and sink/shower (grey water) tanks. Emptying these tanks at a dump station is a common requirement, but exact expectations should always be confirmed in your rental agreement.
- Empty both grey and black tanks on the return day unless your contract states otherwise.
- Wear disposable gloves if available, and rinse hoses thoroughly after use.
- Never empty waste tanks anywhere other than an approved dump station.
Many campgrounds, truck stops, and some rest areas offer dump stations, sometimes for a small fee. This system differs from parts of Europe, so allow time to locate a suitable facility before returning the RV.
Clean the Interior and Secure Loose Items
US RV rentals typically expect a “broom clean” return, meaning the vehicle should be tidy but not professionally detailed. Cleaning standards can vary by rental company.
- Remove all rubbish and personal items.
- Wipe kitchen surfaces and empty and clean the fridge.
- Return outdoor furniture, power cables, hoses, and other provided items to their designated storage locations.
Deep cleaning is usually not required, but excessive dirt, stains, or odours may result in a cleaning fee.
Exterior Check and Damage Review
Before arriving at the depot, complete a final walk-around inspection.
- Look for new scratches, cracked lights, loose fittings, or tyre damage.
- Note any issues and report them honestly during the return process.
- Photograph the vehicle from multiple angles for your records.
Damage assessment and insurance handling can differ by provider, so if you are unsure how this works in the USA, review the guidance in the planning FAQs.
Final RV Return Day Checklist
- Main fuel tank refilled as required by your contract
- Propane level checked according to rental terms
- Waste tanks emptied at an approved dump station
- Interior tidied to a broom-clean standard
- Personal belongings double-checked
- Keys, paperwork, and all provided equipment returned
Plan Ahead for a Stress-Free Return
Return day is often easier if you spend your final night at a campground with full hookups, meaning water, electricity, and a sewer connection at your site. This setup allows you to empty tanks, refill water if required, and clean up before driving to the depot.
When you are ready to plan or adjust your trip, you can check RV availability and depot locations on USARVRentals.com.
Other Things to Consider
- Mileage Allowances, Generator Hours, and Extra Fees Explained
- RV Travel as a Couple
- RV Travel in the Pacific Northwest
- RV Water Systems Explained
- State RV Rules: Colorado
- Tunnel and Bridge Restrictions for RVs